Rent, Deposits, Legals
All-inclusive means you get:
- A Car Parking Space or Residents Permit at every house
- All Gardening done for you
- No Arrangement /Agency /Application /Signing fees
- A friendly & speedy repair service direct by us
- Window cleaning
- Storage of your possessions until you move in, if required
- A Dishwasher, Washing-machine, and Dryer.
We price all our rooms individually to reflect their slight differences.”
Summer Discount Scheme
Our rents are all quoted on a per week per person basis for our 52-week tenancy. In August/September however your group may not need to occupy your house. So we offer a HALF-PRICE RENT scheme for new tenant groups, which applies for every day you leave the entire house empty of tenants, for up to 8 weeks. You choose how many discounted days/weeks you want!
This discount and any advance rent you pay to secure the tenancy will both be reflected when calculating what you pay as your first main rent instalment. (Usually in October to tie in with your loan receipt).
If you want to move in just your possessions (from 1 Aug on) that is fine and doesn't affect your discount.
If you need to move in just your possessions at an earlier date you could try asking the existing tenants if they wouldn't mind you storing things whilst they are there but this is entirely their decision. Sometimes folk agree a small payment between themselves.
In order to secure a tenancy with us you will need to pay just one week's rent per person to act as a Holding Deposit. The sum paid converts to a weeks rent, once papers are finalised and is offset against the rent due in October as described above.TENANCY DEPOSIT
This is £300 per person. It is refundable (subject to T&C’s). We collect it from your group via The Lead Tenant* within a few weeks of sign-up, by a mutually agreed date. We pass it on to the independent, Govt backed, Deposit Protection Service (DPS).
The DPS then hold your money throughout your stay.
When you leave we undertake an inspection of the house. Assuming all T&Cs have been complied with (basically, all rent has been paid, there is no damage to the house and all rubbish has been removed) we authorize DPS to refund your deposit within 7 days.
IMPORTANT: With us typically 95% of tenants receive a full refund. Compare that with other landlords!
Broadly our agreements are set up to make life easy for you, by aligning the rent payment dates to expected Student Loan receipt dates, Alternatively you can opt to pay monthly by Standing Order for 10 months on 6th of each month commencing in August. The total payable will be the same.
What do you have to pay and when?
So here we set out a typical pattern of payments from the start of the process of seeing a house advertised through to moving in, living there and finally departing:
See house advert raise queries, discuss.
Decide to go for it. PAY 1 weeks rent per person as Holding Deposit.
More questions, complete papers within 15 days & agree when Tenancy Deposit to be paid (usually within 30 days of signing agreement). Once signed, the Holding Deposit converts to one weeks rent too.
PAY the Tenancy Deposit of £300. Remember this is refundable and will be held for you by independent DPS
We now calculate the remaining balance for year.
Oct/Jan/April- Enjoying your new home, pay the remaining rent in 3 equal instalments, as you receive your loan finance
Your remaining payments for the year will be your weekly rent x 52 then deduct::
- The one weeks rent you paid at the start which was originally the Holding Deposit.
- The £400 you sent to get keys
- Total discount if any you have qualified for during Aug & Sep by delaying your arrival (as described at top of this page).
So having done that calculation. Divide the answer by 3 and that is the amount of rent you PAY in Oct and in Jan and in April.
At the end of the tenancy you will move out, and if you have complied with all the terms of the Tenancy Agreement, we will authorise the return of your £300 Tenancy Deposit, from DPS, via the Lead Tenant.
*What is a Lead Tenant?
The Lead Tenant will be the voice of your group.
In practice this essentially means:
- When you are paying traditional Tenancy Deposits the money (£300 each) is to be sent firstly to the Lead Tenant. When they have all of it, they then send it in one lump sum to us. That acts as the trigger for us to acknowledge receipt of the money and lodge it with DPS within 30 days.
- All of the four instalments of rent you pay (if you pay termly), will be similarly via the Lead Tenant.
- At the end of the tenancy if you have paid deposit money to us that will have been held by the DPS. On our instructions they will refund all the money authorised back to the lead tenant. It is then the lead tenant’s job to distribute the money onto all the other individuals in the group. So, choose someone honest! If DPS do need to communicate with your group (unlikely) it is the “lead tenant” they will speak to.
- During the tenancy where when we communicate with you, say by text or WhatsApp etc, any information we give to the lead tenant is deemed to be given to the whole group, so they must share the message with the group. Most commonly this might be what day and time we propose calling round to do a repair. In practice we always recommend the Lead Tenant set up a WhatsApp Group for this purpose so it makes it easier, and everyone is kept fully up to date.
We require each student to ensure a parent (or equivalent) completes our Guarantor Form. This just covers us in the unlikely event of a student being unable to fulfill the agreed terms of the Tenancy Agreement. You can download a copy here to forward on.
If this is going to be an issue for you, a company called housinghand may be able to offer you a Guarantor service to assist
Unlike some landlords, even though our Tenancy Agreements are Joint, we only require each students’ Guarantors to guarantee their own payment, and not the payments of others in the house.
Regrettably, in the light of some bad experiences and the difficulties of pursuing bad debt abroad, we now require non-UK students to pay all their rent upfront at the start of the tenancy, so there is no need for them to have a Guarantor. Alternatively Housing Hand may be able to help in this situation too, please speak to them.
Our Approach to Data Protection:
We store your data on a computer, so as the law requires, we are registered with the Information Commissioners Office.
No need for any concern though, we only keep basic information.
We NEVER pass this on to marketing companies etc, we share this only with:
- The DepositProtectionService (DPS) who look after your deposit money.
- The Uni and UNIPOL if requested, for good reason.
- Nottingham City Council in relation to queries around Council Tax liability.
- HMRC in the event of queries around our tax position.
- Law enforcement agencies
We would also share your phone no. (only) with:
- Contractors employed to carry out repairs at your house & utility co’s so they can arrange access.
- Fellow tenants in your own house in the event of failed communication.
- Prospective student tenants for arranging access for viewing purposes.
We send a letter to every new tenant explaining your rights & giving our Reg No.